Offer for teams
Meetings are the heartbeat of every team. Team members come together in different settings, constellations and frequencies to pursue their goals together. They synchronize their activities, make decisions, develop ideas, learn from each other, improve joint performance and drive change.
At least that’s the theory. Unfortunately, reality often falls short of this idea. This is because employees and managers are often dissatisfied with the results and feel that their meeting time is poorly used. Read more about the meeting landscape here.
We support you in setting up your “social architecture” – the landscape of meetings and collaboration in your area.
At the macro level, this means setting up the timing, sequence, frequency and interaction of the various meetings appropriately. But we also look at the micro level: depending on the occasion and objective, a meeting requires appropriate formats and design in order to promote cooperation, alignment and cohesion. Finally, it is important to use the time available as efficiently as possible. That’s why the social dimension plays a crucial role alongside the agenda – including the right type of participation, seating arrangements, and room setup.
Our approach
Together with you or your team, we first examine the current situation: What is the purpose of your department, its structure and processes? What types of meetings are currently taking place, in what rhythm and composition? We will reflect on your impressions and experiences with previous formats and, building on this, jointly identify the success criteria for a future meeting landscape. The following questions may play a role here:
- What types of meetings will be needed in the future? What sequence, frequency and interactions need to be considered? – We differentiate between different occasions and objectives (content-driven or relationship-oriented goals, working within the system or on the system itself, face-to-face or virtually). We contribute our know-how and experience to classic and modern formats.
- How can you bring the standard elements of the new social architecture to life? Which frameworks, ground rules, and rituals can help increase energy and trust, and support the achievement of goals?
- Finally, you can consider who will take responsibility for which meetings and roles, and who else should be involved. Broader participation helps to maintain and sustain the new landscape. What can everyone do to be a good “host” of the respective dialog?
As with all newly established systems, after a period of practical testing, it is worthwhile to enter a reflection and learning loop in order to check the efficiency and effectiveness of the new meeting structure and to adapt and refine it if necessary.
Your benefit
You have a well-designed and smooth-running meeting landscape whose meetings are coordinated and appear sensible and feasible to the people involved – an updated “social operating system” of your division, so to speak.
- In doing so, you draw on proven “do’s & don’ts” as well as modern agile formats and organizational models.
- Each topic has its own space and everyone knows what belongs where.
- The right rules keep your meetings lively and at the same time efficient and effective.
- By consciously designing the formats, you become more conscious “hosts” of these dialogs and the participants involved become more responsible participants.
